Danielle Bloom, a director of Tees-based health and safety induction specialists Intasite, on how organisations can create a more efficient and engaging induction programme…
We help organisations design induction material, create induction videos, assessments and make it all accessible on our online platform – allowing inductees to carry out their induction in their own time – saving companies time and money.
Creating an induction programme is easy.
Creating a useful, insightful induction programme that inductees will engage with and learn from is hard.
From all of our combined years of expertise in the industry, here are our 5 top tips to help you create a more efficient and engaging induction programme:
1. Segment your audience
Visitors, drivers, contractors, warehouse staff, office workers, ports crew – these are just some of the types of people that could be present on your site.
Would a member of staff sitting in an office need to know about warehouse stacking procedure? Probably not.
Segmenting your audience allows you to create bespoke material which can be specific to each group. Each group will only sit through content which is relevant to them, which means they will be more engaged and learn more. You can segment further so that visitors of specific types also can have their own specific inductions.
2. Consider your inductees’ needs
This follows on from the previous point. Once you’ve segmented your workforce into groups, you need to think about what each group needs.
This can include generic information such as a company introduction, company culture, rules for the site and general health and safety. It should also contain specific information to each visitor type, job role or department. You can reinforce this message with a key member of staff, such as a manager or head of department.
3. Streamline your process
Inductions to busy and potentially hazardous sites are a necessity. For a visitor, taking the time to induct someone can be a strain on company resources.
Using an online induction platform, such as Intasite, you can put the induction procedure into the hands of your inductees, allowing them to complete your induction process in their own time before they arrive on site.
This doesn’t mean engagement with your visitors should be neglected, every person should be checked with relevant ID and spot checked upon arrival.
4. Test the competency of your visitors
So you’ve gone to the trouble to make an engaging, informative and professional induction video. What good is it if the inductee doesn’t take any knowledge away from it?
All inductions should include short assessment questions to test competency. Only those who answer successfully should be granted access to the site. If an inductee fails, it’s important to allow them to rewatch and study that specific part of the induction again.
This gives your organisation the piece of mind that you know everyone on site is competent enough to be there.
Fill your induction with a variety of assets. These could include a range of different kinds of footage, including drone footage, text, music, animation and graphics. Site specific footage, as well as presentation footage.
An induction video that contains a manager speaking for 30 minutes is not going to be particularly engaging.
An induction video that is 10 minutes but contains a presenter to introduce the induction, site specific footage shot from multiple angles, animation, graphics and music will make sure that the audience pays attention throughout.
Do it right
With these 5 tips, you should now be in a position to reconsider your organisation’s induction process and improve it. If you need help, just get in touch with us at www.intasite.com